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Swansea
Facilities Coordinator
permanent
Up to £25k pa (DOE)
Rachel Phillips
Rachel@tsrlegal.co.uk
02920 388100
20 days ago
20/10/2022

Facilities Coordinator

Location: Swansea

TSR recruitment is currently looking for a Facilities Coordinator to join a leading cyber security firm with offices in Swansea.

You will be responsible for the smooth running of the Swansea Office and will be working alongside and liaising with the EMPAC Finance Manager ensuring that the office facilities, services, and the environment is operating following the company’s standards and procedures as well as other administrative tasks as and when required.

Main duties and responsibilities

Office Duties/ Buildings

  • Ensuring that the business sees Facilities Management (FM) as a dedicated support team which delivers an efficient customer-oriented service.
  • Supporting and liaise with the EMPAC Finance Manager to ensure that the office facilities, services, and environment is operating following company standards and procedures.
  • Supporting the EMPAC Finance Manager with the daily operations of the building/office
  • liaising with approved sub-contractors. For example: cleaning operations/standards, waste management, PAT testing, fire alarm system maintenance checks, security, coffee machines etc.
  • Ensuring the physical aspects and aesthetics of the office are managed and maintained to a high standard.
  • Following procedures and standards which will ensure that the office environment is a safe and a desirable place to work as reflecting the company’s brand and service.
  • Responsible for daily checks of the building to monitor maintenance standards, lighting and heating use, checking that windows and doors are working and secured. Report and act upon any issues with the appropriate staff/Management Company.
  • Ensure those using the office comply with the company’s processes, procedures and protocols.

General duties

  • Helping to assist and organise office social events.
  • Open and distribute all incoming post daily.
  • Collect outgoing post, ensuring the correct postage is applied. Drop post to post box daily.
  • Ensure rubbish bins are emptied and rubbish taken to the appropriate drop off point.
  • Ensure car park is properly maintained, with only the company’s employees and visitors parking
  • Any other admin duties requested by EMPAC Finance Manager.

Person specification

  • A minimum 3 years of previous experience in working within Facilities/ Office Management.
  • Educated to a good standard (Minimum A-Level or equivalent).
  • PC literate with good Outlook, Zoom/Teams and MS Office skills (Particularly MS Excel).
  • Understanding of basic office IT services/operations and FM Health & Safety.
  • Hardworking.
  • Positive, can-do attitude.
  • Excellent interpersonal skills.
  • Organised.
  • Ability to manage time and prioritise tasks.
  • Ability to perform multiple activities simultaneously.
  • Excellent attention to detail.
  • Ability to work under pressure to deadlines.
  • Ability to use own initiative and work independently.
  • A pro-active forward thinking team player.
  • Effective communicator both written & oral to both internal and external customers.
  • Able to work in high pressure situations and deadline driven.
  • Excellent attention to detail and organised.

If you believe you have the skill set required, please contact Rachel Phillips in confidence on 02920 388100 / Rachel@tsrlegal.co.uk.