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Cardiff
Legal Secretary
Permanent
Up to £20.5k pa (DOE)
Caitlin Coles
Caitlin@tsrlegal.co.uk
02920 388100
20 days ago
20/10/2022

Legal Secretary

Location: Newport

TSR Legal is working with a Legal 500 Law firm who are looking for a Legal Secretary to join their busy litigation team.

You will provide secretarial and administrative support to the Partners/Heads of Dept. and other Fee Earners in the litigation departments to enable them to operate at optimum efficiency.

Responsibilities

  • To support your fee earners by ensuring all routine administrative processes are managed along with managing diary commitments.
  • To prepare correspondence through audio typing and word processing.
  • To deal with routine post, drafting straightforward replies as appropriate.
  • To administer filing relating to all matters by undertaking daily filing, opening, closing storage and retrieval of client files in accordance with the procedures contained within the office manual
  • Resolving debit or credit balances on files enabling them to be closed
  • To process billing on files correctly and in accordance with instructions
  • To ensure protocols are in place to protect the confidentiality of both the firm’s and clients’  documentation and information.
  • To manage diaries, take minutes of meetings and circulate as appropriate.
  • To prepare mail and enclosures for dispatch.
  • To ensure that all necessary photocopying is carried out.
  • To provide support to other secretaries as required.
  • To attend to clients in person or on the telephone, providing support in a professional and friendly way and ensuring the firm’s standards for client care are maintained.
  • To deal with clients queries whenever possible and referring matters to the fee earner as and when necessary.
  • To undertake any specific training identified as necessary to update skills or improve performance.
  • To ensure focused concentration with regard to the handling of sensitive data, in accordance with the Data Protection Act and the Firm’s Confidentiality Policy.

Essential qualifications, skills & experience

  • To be fully trained and have experience in secretarial and administrative practices
  • To have excellent word-processing and audio typing skills with proven high standards of accuracy, quality and timeliness
  • The ability to use own initiative and make basic decisions in relation to client matters.
  • Self motivated with the ability to meet tight deadlines.
  • Good mathematical skills
  • A sensible and professional approach to work.
  • The ability to work effectively under pressure.
  • Effective communication skills both verbally and in writing including the ability to draft replies to routine correspondence
  • Strong organisational skills with the ability to prioritise and reallocate work accordingly
  • Absolute discretion with sensitive data, practicing a focused attitude when dealing with such.

If you believe you have the skill set required, please contact Caitlin Coles in confidence or apply directly below: 02920 388100 / Caitlin@tsrlegal.co.uk